Cleaning estimates and invoices, room by room and visit by visit.

The checklist is the quote.

Cleaning business software is only as good as the scope on the quote, because "weekly cleaning" means something different to every client. Write the checklist room by room: dust, vacuum, mop, trash, kitchen counters and appliance fronts, bathrooms. Then list the add-ons separately: inside the fridge and oven, interior windows, baseboards, cabinets. The client who expects the oven cleaned every week sees that it is an add-on before the first visit.

Say the frequency too: one-time, move-in or move-out, weekly, every other week, monthly. In Jobkore every line has its own unit, so a recurring clean can be per visit, a deep clean by the square foot, add-ons each and extra time by the hour.

Load the Cleaning trade pack and your catalog starts with recurring cleans per visit, residential deep cleans, move-out and post-construction cleans by the square foot, oven and fridge add-ons, janitorial visits, window and carpet cleaning, and floor strip and wax. Set each price once, and every estimate starts from your numbers.

Deep cleans and post-construction are different jobs.

A first-time deep clean takes far longer than a maintenance visit, and a post-construction clean takes longer still: drywall dust in every vent, on every ledge and inside every cabinet, plus windows, fixtures and floors. Post-construction work commonly runs several times a normal rate. Price each as its own job, with its own line, so a new client does not expect the deep clean at the weekly price.

Say who supplies the products. If you bring them, it is in your price; if the client provides them, note it. An eco-friendly product option can be an add-on for clients who ask.

The client's real question is whether the same person is coming back, and whether they can trust them alone in the house. Put your answer on the quote: who comes, how keys, codes and pets are handled, and what happens if something is missed or broken.

Commercial accounts want paperwork.

Property managers, offices and short-term rental hosts check the paperwork before they check the price. Bonded and insured is a line on their vendor form, and missing it disqualifies you. Put your coverage in the quote notes and have a certificate of insurance ready.

Write the terms they will ask about: the schedule, the key or lockbox policy, the no-show and reschedule policy, and what counts as a missed item. Commercial accounts usually pay on terms, so set the due date to match and let the reminders do the chasing.

Put your license or registration number in Jobkore once and it prints on every estimate and invoice.

Bill homes by the visit and offices by the month.

For a home, send an invoice after the visit; the client pays by card or bank transfer from the link. For a client on a fixed weekly, every-other-week or monthly price, set the invoice to Repeat: Jobkore emails each one on its date, or saves it as a draft for you to check, and the customer pays each from its own link. When the visits vary month to month, send one invoice at the end of the month with the visits as the quantity, and a due date that matches your terms.

You can also bill a prepaid block of months on one invoice with a payment schedule, up to six rows, each month with its own due date. The client's Pay button offers the next one due first, with the option to pay ahead. Stripe charges its standard rate and Jobkore adds nothing on top, and late payments get reminders at 1, 7 and 14 days.

Invoices and payments sync one way to QuickBooks Online. More on writing invoices that get paid.

Add-ons, photos and turnovers.

When a client asks for the fridge, the windows or the garage on the day, write a change order on the invoice with its own price. They sign it online and the invoice total moves to include it, so the extra work is agreed before you do it.

Photos matter in this trade: up to 20 on the document and 6 on a single line. For a short-term rental turnover or a property manager who never sees the unit, a photo of the finished bathroom and kitchen on the invoice is the proof that gets it approved.

Keep a line in your catalog for each common add-on at your price, and quoting a new client takes a couple of minutes.

Hank knows the cleaning traps.

Jobkore includes Hank AI™, an assistant that knows the trade you picked at signup. Tell him the job by typing or with a voice memo: 2,200 square foot house, three bedrooms, two and a half baths, first-time deep clean then every other week, inside the oven and fridge on the first visit only, two dogs. He drafts the quote with the checklist, the deep clean and the recurring visit, priced from your catalog first.

Turn on a review before sending and he checks it against a cleaning list: a recurring clean with no scope, a post-construction clean at residential rates, no supplies policy, no bonded-and-insured note on a commercial prospect. He can add the missing line and never changes your prices in a review.

Jobkore does quotes, change orders, invoices that can repeat on a schedule, and payments, on your phone, in English or Spanish. Related trades: pressure washing, moving and hauling and home staging. See the pricing page.