Field Notes

Field Notes is your job site notebook — measurements, material lists, client requests, anything you need to remember. Type it, say it, or photograph it, and turn it into an estimate, invoice, or change order later.

#Capturing a Note

There is no + button and no note-type picker. The top of the Field Notes page is a capture bar: tap it, start typing, and you have a note. The three capture channels all live on that one bar — type, camera, or voice memo — and a single note can carry all three.

You do not have to name anything. If you leave the title blank, Jobkore generates one from the content, and there is a Regenerate title action if the first attempt does not fit. There is no Save button either: notes save as you go.

#Voice Memos

A voice memo is an attachment on a note, not a kind of note. Record one with the Voice Memo button in the toolbar of an open note — new or existing — and record as many as you like on the same note. Walking a house room by room, that is one note per house rather than one note per room.

Recordings run up to 15 minutes. Your screen is held awake while recording, so the phone in your shirt pocket does not lock mid-sentence.

Transcription

Transcription runs in the background. You can keep typing, add photos, or leave the page entirely while it works — the memo appears as a chip showing Transcribing…, then becomes an editable transcript when it lands.

Two passes run over the audio, which is why the transcript handles trade language:

1. Deepgram Nova-3 transcribes the audio, boosted with a construction glossary of over 950 terms — filtered to your trade first, so a plumber gets plumbing vocabulary rather than everyone's at once. Your tagged client's name and words already in the note are added to that list.
2. Claude Haiku then passes over the raw transcript and fixes trade-jargon misrecognitions — the words a general-purpose transcriber reliably gets wrong on a job site.

What to expect:

• A recording survives being offline. It uploads and transcribes when you have signal again.
• If transcription fails you get a Try Again, and after repeated failures Jobkore stops retrying and tells you plainly: you can still play the recording back and type the transcript yourself.
• If a take is silent — a pocket dial, or you started and backed out — the attachment is deleted outright rather than leaving an empty chip for you to clean up.

Playing a memo back

Tap the memo chip to open the player: a waveform, play and pause, a skip back 10 seconds control, and a speed toggle that cycles 1× → 1.5× → 2×. The transcript sits underneath and is fully editable — fix a name, save, done.

#Photos and Files

The camera button is a capture channel in its own right, not an afterthought: tap it and you get a new note with the photo already attached. It is aimed squarely at handwritten notes, sketches, and spec sheets — the whiteboard at the walkthrough, the scribbled measurements on the back of an envelope. You can also attach images, PDFs, and text files.

#Managing Notes

Two tabs: Active and Archived, with a search box over both. You can also:

• Tag a client — attach a note to a client, with your recent clients offered first.
• Proofread — clean up the spelling and grammar of a note you thumbed in one-handed, without changing what it says.
• Bulk select — archive, unarchive, or delete several notes at once. Unarchiving in bulk works the same way from the Archived tab.

Archiving is always something you do. Jobkore never archives a note for you, including after you have built a document from it.

#Creating Documents from Notes

This is what the notes are for. Select one or more, hit Create, and choose New Estimate, New Invoice, or Change Order.

Jobkore then opens the new document with your notes handed to Hank, who organizes the raw material into sections and line item descriptions and prices what he reasonably can — pulling from your catalog first and your default rate second. Soft costs land in a Site Services section, TBD materials are flagged as allowances, and exclusions, conditions and site notes are pulled into a document-level notes block. Every figure lands on the form in front of you, where you can see it and change it.

Choosing Change Order asks one extra question first — which document is this change order for? — and offers accepted estimates plus sent invoices on projects that never had one. If you have neither yet, it says so rather than opening an empty picker.

The notes you used stay in your Active list afterwards. Archive them when you are ready.